Disbursement Schedule & Information

2018-2019 Disbursement Information

All Financial Aid Grant funds will be disbursed electronically to the BankMobile Vibe Account or direct deposit depending on student selection. For those students who did not select an electronic deposit option, a check will be mailed to the address on file with the school. If your address changes, it is your responsibility to update the Admissions and Records Office immediately to avoid delays.

Students are encouraged to complete their FAFSA Application prior to the priority deadline (March 2, 2019). Files will be processed in the order in which received based on the date the FAFSA Application was submitted and the date the last required document was submitted to the Financial Aid Office. All files are processed on a first come, first serve basis depending on the number of applications waiting for processing. Disbursements will be made to eligible students with complete financial aid files, who are enrolled in classes and meeting Satisfactory Academic Progress standards. Once eligibility has been determined students will receive an award letter notification sent via email to their school provided email address.

Please view our Disbursement Schedule for Summer 2019 for tentative dates according to your file completion status date which can be viewed on WebAdvisor. 

Pell Grant disbursements are typically split into two (2) disbursements per semester or four (4) disbursements for the academic year.
Disbursement amounts are based upon each student's enrollment status and prorated accordingly.
The first disbursement is released for Fall students during the first week of instruction 
The second disbursement is released for Fall students in November 2018.  
The third disbursement is released for Spring students in January 2019.
The fourth disbursement is released for Spring students in April 2019. 
 

*For student who did not attend full time in both the Fall and Spring semesters, Pell may be available during the Summer semester. Disbursement for the Summer semester are made in Mid-July.

FSEOG will be paid in one payment each semester
*FSEOG eligibility is contingent upon funding
The first Fall disbursement for eligible FSEOG students is released in November 2018.
The second Spring disbursement for eligible FSEOG students is released in April 2019.
Cal Grants (B & C) - Cal Grant B and C awards are generally disbursed in one payment per semester.
*All Cal Grant disbursements are contingent upon funding from the state of California. The below dates are tentative:The Fall disbursement for eligible Cal Grant students is released as early as September 2018.
The Spring disbursement for eligible Cal Grant students is released as early as February 2019.
In cases of late award notification; the award will be disbursed on the next available disbursement date.
*Cal Grant recipients are selected by CSAC. Students will receive an email notification once eligibility has been confirmed and awards have been determined.

Federal Work-Study funds must be earned through work and students must be enrolled in at least 6 units each semester. Students are responsible to ensure that their time sheets are sent by the supervisor to the Financial Aid Office monthly. Checks are mailed by the 12th of each month provided the time sheet was submitted on time. 
Chafee Grant -- Disbursement schedule is set by the Chancellor's Office. Please visit Chafee website for further information www.chafee.csac.ca.gov

Awards are based on full-time enrollment status; however, students are not necessarily required to enroll in full-time units to receive aid.  If students are enrolled in less than full-time for the semester, disbursement will be adjusted in accordance with the enrollment status. 

12 or more units = full-time enrollment status (students receive 100% of award per semester)
9.0 - 11.5 units = 3/4 time enrollment status (students receive 75% of award per semester)
6.0 - 8.5 units = 1/2 time enrollment status (students receive 50% of award per semester)
5.5 units or less = less than half-time enrollment status (award will be prorated; not all students are eligible at less than half-time enrollment)
*Please note:  Some students must be in a certain minimum amount of units in order to receive any funding based on their eligibility.  The percentage breakdown above is an example, and in some cases students may have specific Pell entitlement that is not included in the description above.

Lifetime Eligibility Used (LEU):  Students receiving the Federal Pell grant are limited to six years (12 semesters) or full time equivalent (600%) of aid. Once you have received 600% of Pell grant, you will no longer be eligible for additional Pell Grants at San Bernardino Valley College or any college/university in the country, regardless of completion of program of study or Bachelors.

If a student drops all of his/her courses in any given semester, they may be responsible for repaying a portion of their disbursement, in accordance with federal regulations

Financial Aid Disbursement Schedule

At San Bernardino Valley College, the Federal Pell Grant award will be divided into two payments each semester. The first disbursement will be issued during the first week of the semester. Disbursements will only be made to those students who have a completed financial aid file and have been determined eligible for federal financial aid based on federal and state regulations. All students are required to meet all criteria outlined in the San Bernardino Valley College Satisfactory Academic Progress Policy. All awards are contingent on both a student’s enrollment and their satisfactory academic progress status. Please note, due to the short time period between semesters, there may be a delay in the notification of ineligibility due to not meeting satisfactory academic progress.

All financial aid funds are subject to availability from the appropriate agencies and the regulations which govern these programs. Any financial aid awarded is subject to change, without prior notice. Disbursements are based on the number of units a student is enrolled in at the time of calculation (calculations are made approximately 10 days before disbursement). Although you may be registered in a course, you must be in attendance and your classes must have already started before payment is made. Late start classes must begin for units to be included in disbursement; otherwise they will be included on the subsequent disbursement. Disbursement will be adjusted according to enrollment status at the time calculation is made.

For students whose financial aid files are not complete at the beginning of the semester or were awarded later in the award year, payments will be issued on subsequent disbursement dates. You can expect your file to be updated 8-10 weeks from the date you submitted all required documents to the Financial Aid Office. All financial aid disbursements are made, electronically, through ACH transfer or the BankMobile Vibe Account. Students are able to choose direct deposit (ACH transfer) to their personal bank account or to the BankMobile Vibe Account. Please keep in mind, if direct deposit (ACH transfer) to a personal bank account is selected, funds may be delayed an additional 3-5 business days from the scheduled disbursement date based on each individual personal banking institutions. You may visit www.valleycollege.edu/financialaid for more details on signing up for direct deposit (ACH transfer) or registering for the BankMobile Vibe Account.

*All financial aid disbursements are contingent on funding being received from the governing agencies. Cal Grant disbursements are contingent upon funding from the State and in some cases may be delayed. FSEOG and Cal Grant Funds will be released in one payment per semester.

This disbursement schedule is tentative and is subject to change without notice.  Disbursement is contingent upon the total number of actively enrolled units

 

Summer 2019 Enrollment Dates 05-29-19 - 08-02-19
Files Completed by: Funds Available to students by: Award Type
Thursday, June 13 Thursday, June 27 100% Disbursement Eligibility
Wednesday, July 3 Thursday, July 18 100% Disbursement Eligibility, increased units
Friday, August 2 Friday, August 16 100% Disbursement Eligibility, increased units - FINAL 18-19 Disbursement

 

Fall 2019 Enrollment Dates 08-19-19 - 12-20-19
Files completed by: Funds Available to student by: Award Type
 Friday, August 9  Friday, August 23  1st Disbursement: First 1/2 of Pell Disbursement
 Friday, August 23  Friday, September 6  1st 1/2 of Pell Disbursement, increased units
 Friday, September 6  Friday, September 20  1st 1/2 of Pell Disbursement, increased units
 Friday, September 27  Friday, October 11  1st 1/2 of Pell Disbursement, increased units, Cal Grant
 Friday, October 18  Friday, November 1  1st 1/2 of Pell Disbursement, increased units, Cal Grant
 Friday, November 8  Friday, November 22  1st and 2nd Disbursement: 1st Pell Disbursement and Second 1/2 of Pell Disbursement, Cal Grant, FSEOG
 Wednesday, November 27  Friday, December 13  100% of Pell Disbursement, FSEOG, Cal Grant
 Friday, December 6  Friday, December 20  100% of Pell Disbursement, FSEOG, Cal Grant

 

Students will owe money back to the Federal Government and/or San Bernardino Valley College if:

  • Student receives Federal and State aid from more than one school for the same or overlapping semester. (This does not affect eligibility for a CA College Promise Grant Waiver at multiple schools within the same semester).
  • Student received funds and withdraws from all classes prior to completing 60% of the semester.
  • Student reduces enrollment status.
  • If a student receives financial aid funds and later withdraws from one or more courses, which changes their enrollment status.

Enrollment Status

Awards appear on an award letter based on full-time enrollment status; however, students are not necessarily required to enroll in full-time status to receive financial aid. If a student is enrolled in less than full-time status for any given semester, disbursements will be adjusted in accordance with federal regulations based on the current enrollment status.

  • 12 or more units = Full-time enrollment status; student receives 100% of award per semester
  • 9.0-11.5 units = ¾ time enrollment status; student receives 75% of award per semester
  • 6.0-8.5 units = ½ time enrollment status; students receives 50% of award per semester
  • 5.5 units or less = less-than-half-time enrollment status; not all students are eligible at less-than-half-time enrollment status.

 

Lifetime Eligibility Used (LEU): Students receiving the Federal Pell Grant are limited to six years (12 semesters) or full-time equivalent (600%) of aid. Once a student has received 600% of the Federal Pell Grant, they will no longer be eligible for additional Pell Grant at any college/university in the country, regardless of completion of their selected program of study or Bachelor’s Degree.

 

Email notifications will be sent to your school provided email address. Be sure to keep your home address and phone number current and accurate with Admissions and Records.