Skip Navigation
Need Funds

Need Funds?

Thinking of taking a training course, to update your skills, or to learn something new? There is a 5-step process, listed below. Just be sure to allow enough time for the process, for instance, if your training costs will be over $1,000 and/or the event is held out-of-state, you will need Board approval. So in addition to the committee's process, remember to include the college/district processes.

Any employee who receives funding for a professional development activity may be asked to share the information gained with the campus community.

In a nutshell, here is the 5 Simple Steps to Processing PD Funded Travel/Conference Requests.

Procedures for Requesting Funding for Individual Off-Campus Activities:
  • Complete a SD-1 Form, "Individual Request for Conference Attendance and Funding.”
  • Submit the completed SD-1 with the appropriate signatures and conference literature to Office of Instruction, ADSS-200, at least six weeks prior to the event.
  • The Professional Development Committee meets the first and third Monday of each month. As soon as the committee acts, you will be notified of the status of your request. (Note: Committee approval does not guarantee funding. Requests must also be approved by the Vice President, and some must be approved by the President and the Board of Trustees.)
  • Any activity costing $1,000 or more requires Board approval, regardless of percentage of the activity funded by Professional Development. Additionally, any activity occurring out-of-state requires Board approval. You will be notified when this has occurred.
  • Employees usually pay for registration and other costs “up-front” and are reimbursed by the District. In order to receive reimbursement, you must submit the following:
  • A signed AC-10, “Travel Form” (available from your division secretary or through Print Services).
  • All receipts (registration, food, hotel, parking, transportation, etc.). Must submit itemized receipts for lodging, showing all charges (such as food/meals) with proof of payment, in order to get reimbursed.  There is no reimbursement for alcohol.  
  • Your approved and signed SD-1 Form, "Individual Request for Conference Attendance" with activity literature still attached.
  • Once received, the following will occur:
    • A Request for Purchase Requisition will be created. If you are requesting reimbursement, you are considered the vendor, therefore, please be sure to provide your name, home address, and phone number.
  • AR-1, “Activity Report Form”

All of the above should be stapled together and submitted to Office of Instruction at ADSS-200. This paperwork must be submitted within 30 days of the event, according to District policy.

If you decide not to attend the conference or seminar after receiving approval, please notify the Instruction Office at Ext. 4472 so that the funds may be returned to the budget.

Guidelines and Procedures for Applying for Funding for a Group Activity or Project
  • Complete an SD-2 Form, “Staff Development Group Funding Request”
  • Submit form to the Professional Development Office.
  • The Professional Development Committee meets the first and third Monday of each month. You will be notified of the committee decision within one week of the meeting at which the request is considered.

Authorized Uses: Whether a group or an individual Staff Development activity, the activity must satisfy one or more of the following authorized uses set by AB1725:

  1. Improvement of teaching.
  2. Maintenance of current academic and technical knowledge.
  3. Training for vocational education and employment preparation.
  4. Retraining to meet changing institutional needs.
  5. Development of innovations in instructional techniques and program effectiveness.
  6. Computer and technological proficiency.
  7. Training that implements affirmative action and upward mobility.

Outside Speakers/Presenters: If you are approved to have an outside speaker or workshop facilitator, you must:

  1. Inform the President’s Office of the name and cost of your speaker so that the request can be considered for Board approval meeting (be sure to allow sufficient lead time.)
  2. Complete the AC-11 (Request for Payment) form (available in the President’s Office); itemize the expenses, acquire speaker’s signature and social security number, sign once the services have been rendered, and submit the form to the Professional Development Office.
  3. Complete a Purchase Request for Payment to the speaker and submit in advance so that you can be assigned a Purchase Order number.

District Employee Speakers/Presenters: No compensation is available for employees who coordinate, present, or facilitate workshops. If the individual is a member of the faculty, he/she can receive Flex Credit.

Off-Campus Activities: If you are arranging to be off campus during a workday, have all participants complete the SD-1 Form “Individual Request for Conference Attendance.” Submit the completed and signed forms to the Professional Development Office in advance of the event.

Meals: If the activity extends through a mealtime and if work continues to be one during the meal (e.g., as in the case of having a luncheon or dinner speaker) Professional Development funds may be used to pay for the meals (receipts will be required as per District policy.) Advance Board approval is needed if the cost of food is greater than $500.

Evaluation: Plan on having all participants complete a Professional Development Evaluation Form.