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| Student Rights and Responsibilities |
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| Academic Records |
Students have a right to expect their academic records to be treated
in a confidential and responsible manner as required by the Family
Educational Rights and Privacy Act of 1974 (FERPA). Specifically,
they have:
- The right to inspect and review their education records
within 45 days of the day the College receives a request for
access.
A student should submit to the Dean, Campus Gateway Division, a
written request that identifies the record(s) he/ she wishes to
inspect. The Dean will make arrangements for access and will
notify the student of the time and place where the record(s) may
be inspected. If the records are not maintained by the Records
Office, the Dean will advise the student of the correct official
to whom the request should be addressed.
- The right to request the amendment of the portions of
their education records that they believe are inaccurate or
misleading.
Students should write to the Dean, Campus Gateway Division,
clearly identifying the part of the record they want changed,
and specifying why it is inaccurate or misleading. If the
college decides not to amend the record as requested by the
student, the college will notify the student of the decision and
will advise the student of his or her right to a hearing
regarding the request for amendment. Additional information
regarding the hearing procedures will be provided to the student
when notified of the right to a hearing.
- The right to consent to disclosures of personally
identifiable information contained in the student's education
records, except to the extent that FERPA authorizes disclosure
without consent.
One exception that permits release of student records without
written consent is disclosure to school officials with
legitimate educational interests. A "school official" is defined
as a person employed by the college in an administrative,
supervisory, academic, research, or support staff position
(including law enforcement unit personnel and health staff); a
person or company with whom the college has contracted (such as
an attorney, auditor, or collection agent); a member of the
Board of Trustees; or a student serving on an official
committee, such as a disciplinary or grievance committee, or
assisting another school official in performing his or her
tasks. A school official has a "legitimate educational interest"
if the official needs to review an education record in order to
fulfill his or her professional responsibility.
- Students have the right to file a complaint with the U.S.
Department of Education concerning alleged failures by San
Bernardino Valley College to comply with the requirements of
FERPA.
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605
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